Head of Operations (m/w/d)

We are pioneering organoid research at the intersection of 3D cell culture technology and data-driven science. We are looking for a driven Operations Manager to lead project coordination and ensure our platform development stays on track, on budget, and aligned with our scientific vision.

• Lead project coordination for OrganCore platform development
• Track work packages and milestones across biology, hardware, software, QA, and pilots
• Maintain the integrated milestone plan (deliverables, dependencies, timelines)
• Facilitate communication between R&D, engineering, and stakeholders
• Prepare monthly status summaries for management and investors
• Organize design reviews and project gates
• Maintain risk registers and track cross-work-package dependencies
• Coordinate resource allocation and budget management
• Maintain Notion project management tool
• Coordinate with external suppliers and contractors
• Coordinate recruiting processes including role scoping, candidate screening, and onboarding
• Manage relationships with external recruiters, contractors, and service providers
• Build and maintain internal processes and SOPs as the team scales
• Support organizational planning and headcount tracking in alignment with the CEO

• 5+ years experience in project coordination/management or product development, or comparable experience in a fast-growing biotech/deep-tech environment
• Strong organizational and stakeholder management skills
• Budget tracking and basic financial reporting
• Ability to review and coordinate contracts with external legal and tax advisors
• Proficiency with digital project management tools (e.g. Notion)
• Comfort with recruiting coordination – drafting job profiles, managing candidate pipelines, and supporting onboarding
• Discretion in handling confidential personnel and organizational information
• Fluent English at C1/C2 level (written and spoken)
• Awareness of regulatory environments (GMP, ISO) is a plus
• High tolerance for ambiguity and ability to operate autonomously in an early-stage environment
• Comfortable operating as a generalist in an early-stage environment – able to both define processes and execute them directly
• MSc or PhD in Life Sciences, Engineering, or related field

• Competitive salary starting from €55.000 gross per year (full-time), with potential increase based on experience
• Performance bonuses
• Equity program
• Flexible working arrangements (hybrid model)
• Real ownership over your domain from day one
• Dynamic, collaborative team environment
• Professional development and training opportunities
• Permanent, full-time contract
• Opportunity to shape cutting-edge biotech innovation